Types of organisational structure

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The different ways of structuring a non profit organisation.

People invest a lot of time in thinking about the most effective structure for their organisation. There are many options and the best way to start is to think about your strategy (where you are going) and your resources (how much time, money and people you have to work with).
Organisational structures

Organisations can be structured in different ways:

by function, for example, operations, marketing, finance, fundraising, etc
by region
by product, for example, books, support, consultancy, delivery
in work teams, for example, client/customer groups.

Hierarchical structures

Many organisations structure themselves in a traditional and recognisable way using a hierarchy. The dictionary definition of hierarchy is a series of ordered groupings of people or things within a system. Hierarchy describes reporting levels and the status of people in the structure.
Diagram of hierarchical structures

Organisational diagram showing hierarchical structure
Description of the diagram

The hierarchical organisation structure is pyramid-shaped. At the top of the structure is a single person, who has a small number of people reporting directly to them. Each of these people has several people reporting into them and the number of people at each level increases as you move down the structure.
Advantages of hierarchical structures

A hierarchical structure uses clear reporting lines. It is easy to see what each team is called, how many people there are in each team and how they relate to other people in the system.

Disadvantages of hierarchical structures

People can feel stuck in a ‘silo’ and miss opportunities for co-operation, both for themselves and the organisation.

Flat structures

Taking out levels of hierarchy creates a flatter organisation structure.
Diagram of flat structures



Organisational diagram showing a flat structure
Description of the diagram

There are fewer levels in the flat structure organisation. In this example structure, there is one person at the top with everyone else reporting into them on an equal level.
Advantages of flat structures

people feel more involved and can take on more responsibility
greater communication
better team spirit
less bureaucracy and easier decision making
lower costs

Disadvantages of flat structures

Decisions can get stuck as a result of consulting with many people.
People may have 'matrix management', with more than one manager.
Limited to smaller organisations.
The function of each department gets blurred as roles merge.

Informal structures

Many organisations develop informal, sometimes invisible structures. These are based on the reality of day-to-day interactions at work. They are very important, as they can pass on communications (or rumours), they can be friendly and supportive (or form cliques). They can also influence decisions, as there is knowledge and discussion at an informal level. The influence of these networks is significant.
No structure

It is difficult to imagine any organisation without a structure. Even groups of young children start to establish a network or informal hierarchy. In the beginnings of a new organisation there may be no formal structure but often this changes over time. Example of an organisation with no structure.
Changing structure

If you are considering a structural change, you need to recognise that any formal change in the way an organisation operates will work only if consistent changes happen at the informal level of interpersonal relationships and social expectations. See organisational culture for more information.

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Managing change